Get HOA Approval if Needed
If you live in an HOA community, condo, or co-op, your remodel may need architectural review board approval before any work begins. This process runs parallel to city permits but often has its own timeline and requirements that can catch homeowners off guard.
Time Required
2-8 weeks for approval
Cost
$0-$500 application fee
Difficulty
Moderate (paperwork-heavy)
What HOAs Typically Review
Exterior-visible changes
New windows, modified window sizes, changes to exterior walls, or any work visible from outside. Even interior remodels that change window placement or wall lines may trigger exterior review.
Shared wall modifications (condos)
In condominiums, walls shared with neighbors or common areas require special attention. Structural modifications to shared walls need engineering review and often neighbor notification. Some condo associations limit the scope of interior remodels.
Construction logistics
Dumpster placement, construction vehicle parking, delivery schedules, work hours, noise restrictions, and contractor access to the property. Many HOAs restrict construction hours to weekdays 8am-5pm.
Contractor requirements
Proof of contractor licensing, liability insurance (often $1M minimum), and workers' compensation. Some HOAs maintain an approved contractor list or require a refundable construction deposit of $500-$5,000.
Submission Checklist
- Completed application form: Available from your HOA management company or community website. Fill out every section completely to avoid delays.
- Detailed project plans: Floor plans showing before and after conditions, material specifications, and scope of work description.
- Material samples: If changing anything visible externally (windows, exterior paint where applicable), provide samples or detailed specifications.
- Contractor documentation: License number, insurance certificates, and signed agreement to comply with HOA construction rules.
- Construction schedule: Projected start date, milestones, and completion date. Include plans for dumpster removal and site cleanup.
Common Pitfalls
- Meeting schedules: Many architectural review boards meet monthly. Missing a submission deadline by one day can delay approval by a full month.
- Incomplete applications: The most common reason for delays. Double-check every required document before submitting.
- Neighbor notification: Some communities require written notification to adjacent neighbors before work begins. Check your CC&Rs.
- Construction deposits: Budget for a refundable deposit that covers potential damage to common areas during construction.
Pro Tips
- •Start the HOA process early: Submit your HOA application at the same time as city permits. Running these in parallel saves weeks compared to doing them sequentially.
- •Attend the review meeting: If your HOA allows it, present your plans in person. Being available to answer questions often speeds up approval and prevents misunderstandings.
- •Document everything: Keep copies of all submissions, approvals, and correspondence. If disputes arise during construction, written approval is your strongest protection.